RULES AND PROCEDURES FOR DIGITALS
Digital images may be submitted for judge’s critique and scoring – instead of or in addition to image Print submissions. Digital images may be submitted any time prior to the turn-in meeting (first Monday of the month). Image size, format and naming restrictions are described below under Sizing Digital Files.
Number of Digital submissions – one (1) per month per member.
Scoring and Ribbons – Judge will critique and score Digital entries. Scores will be logged and evaluated for year-end awards
Theme – Same as prints
Division – Digital entry may be either Color, Black & White or Artistic.
Submission of Digital entry as a Print (in later month) – A Digital image may be submitted as a Print in a later month unless the Digital image won 1st or 2nd. Thus, the Digital entry exercise can be a learning experience for the photographer who incorporates judge’s critiques in the image for future submission as a Print.
SIZING DIGITAL FILES
IMAGE DIMENSIONS: Your image should be no larger than 1920 pixels wide by 1280 pixels tall. Your image is probably much larger than that, so it must be downsized. In Photoshop you can do that by going to Image->Image Size to open the sizing dialog box. Make sure that the longest edge does not exceed 1920 pixels and the shortest edge does not exceed 1280 pixels.
FILE SIZE: The rules state that the file size may not exceed 1.5 MB (or 1500 KB). This is almost never a problem, as a typical image will come in well under 1 MB. If you need to reduce your file size, the best technique is to use the Quality slider in the Jpeg Options box which appears after pressing File->Save As, Save. Normally, you will want this slider set to 12 (max), but selecting a lower number will increase the degree of file compression, thus reducing the file size.
COLOR PROFILE: In order for your image to look its best on our projection equipment, the color profile should be sRGB. If your working file is not sRGB, the image should be converted. Go to Edit. Convert to Profile. In the Destination Space dialog box select “sRGB (IEC61966-2.1)”, leaving the Conversion Options and check boxes at their default settings.
SAVING THE FILE: Your image needs to be saved as a Jpeg if it is not already. Go to File, Save As and name the file as described below. Make sure that “Jpeg” is selected as the file format. If Jpeg is not an available option, it means that your file doesn’t conform to Jpeg rules. This is usually because the file is something other than 8 bit. Go to Image, Mode, and make sure “8 bits/channel” is checked. Once you’ve done this, Jpeg will become an option on the save menu.
FILE NAMING: The following file naming convention is important to insure proper automatic sorting of our digital entires. Each file name will contain the month, Member Number, and Title as shown below. Use an underscore (NOT a dash) to separate each item. Title names shall contain spaces. In order to support the automation of our file gathering process, it is important NOT to add an underscore within your title names. Avoid the use of unsupported special characters such as \ / : * ? < > | in title names.
Example: January_228_My title.jpg
SUBMITTING THE FILE: You may upload your digital image
anytime prior to the turn-in meeting (first Monday of the month). You will receive a confirmation reply when your files are received and checked in. If you prefer, in lieu of email, you may bring a CD to the turn-in meeting.
Since digital images can be submitted at any time up to the deadline, all digital files must include:
- Member Number
Example: January_438_This is the title.jpg